Shh, You Have To Listen!

Shh, You Have To Listen

I hope I do not offend anyone by going “Back to Basics” on this post but recently I was reminded of the importance of “active” listening.  A guest, let’s call her Mrs. Garza; recently called a property my company manages and asked that I call her regarding an upcoming  event, Cowboy Poetry.  This event is very important locally and had been weighing heavily on my mind for some time.  The event sells out the city every year but the property in question had always been poorly positioned to capitalize.  The year before I had made some rate adjustments that were not universally well received and, as a result, I had fielded many phone calls regarding these new rates. Most guests were insistent that we MUST have one more room available or that SURELY they would receive a discount, seeing as how they had attended the event, and patronized our hotel, for years!  In any event, when I saw the message I almost dismissed it out of hand and passed it along to a desk clerk , surely they could handle the nay saying  just as well as I could!  Luckily, I listened to the little voice inside asking me, “surely you’re not too busy to give a guest five minutes?”

So, I grabbed a phone, dialed up Mrs. Garza and prepared to waste five minutes or so listening to the standard sob story.  From the start, I was convinced I was right, she mentioned how she had always stayed with us in the past, how much she loved our property, how she understood our company was new to managing the property, etc.  I was waiting for the punch line, ready to break in and say “I am sorry Mrs. Garza but there’s really nothing I can do for you about the rate…”, when I realized she had just mentioned dates later in the year…

HUH??? Did I miss something, I quickly pieced together what I had heard and found that she was asking to give me MORE business, not complaining or demanding anything!  Whew, that was a close call, I had actually opened my mouth to interrupt, and I might have blown the sale.  I had almost not called her personally at all.  That is when it struck me; I had stopped “actively listening” to people when it came to this event and these dates!

I am sure you have all heard about the L.A.S.T. technique for customer conflict resolution (Listen, Ask, Solve, Thank), and it works perfectly well.  However, while working with Best Western International, I was introduced to their “I CARE” program which, among many other valuable insights, expanded the listen part of the LAST technique to “Actively Listen” or “Listen to Understand”.  Most of us have mastered the listening part by the time we make manager (we seem to be listening all the time, praise, complaints, excuses, instructions), yet if we do not make an effort to listen actively, to really hear each guest as a unique conversation, we are opening the door to failure!

As managers we live the talk, at least to our employees, whether we mean to or not.  We “set the culture” and our employees are paying attention.  I had been spending several months at this property, looking for a new full time manager, and my bad listening had affected the staff.  I started noticing that a lot of my phone messages sounded vague (“some lady called about rooms or something”) and uninformative, forcing me to go into the calls cold and uninformed.  I realized that there was plenty of listening going on, but not very much active listening.

The staff, taking a cue from me had started assuming they already knew what the guest wanted (you know what they say about assuming) and were doing a sort of mental shorthand in their customer service.  Fortunately, this staff was very proficient and friendly, so it had not as yet hurt the property and, believe me; I made it a point to demonstrate some serious active listening, with both our internal and external customers from then on!

So, have you ever “paid lip service” to listening, or misjudged a guest’s intention?  Have you found your staff enthusiastically picking up your bad habits?  I would love to hear your #Hoteltales (go ahead and use that Hash tag as much as you like, by the way)!

photo credit: Skelekitten via photopin cc

Nextgen Hotelcast Episode 9

Scott Roloff and James Bennett, CHA (the “Social Hotel Guy”) hosts of the Nextgen Hotelcast interview Hospitality Educator Jim Traister!

Show Notes:

Introduction: Scott finally reveals the “hotel company that cannot be named!”

Promo: Nextgen Hospitality Solutions

Interview: Jim Traister discusses being an educator in a Hotel & Resturaunt program in Fort Worth!

Closing: James has a call to action!  Send us your story about how “LISTENING to understand” has resulted in a guest service win, or how not listening resulted in a guest service fail.  The best stories will be included in next weeks Blog and possibly shared on our next podcast!

Please contact us with comments, or opinions, or even your opinions on mp3!

contact@socialhotelguy.com

Social Hotel Guy Facebook Page

Social Hotel Guy Twitter Page

Nextgen Hospitality Solutions Youtube Page

Riding the Rails, Some “Need to Know” Tips!

Tuscon Station
This is definitely one of my favorite station stops, Tuscon Arizona. There is a wonderful shop called Maynard’s and a farmers market on the weekend!

Even the phrase, “Riding the Rails” has an exotic and romantic feel to it. Sitting on an Amtrak, racing across New Mexico at sunset, as I write this it definitely feels exotic. The low buzz of near by conversations, the wonderful blend of colors of a sunset unspoiled by ambient light, the dim glow of the coach lights. These combine to give this mode of transportation a special and unique feel, it’s comforting and attractive, IF you aren’t in a hurry, and I have already decided it does the trick for me.

 

Although not wholly new to train travel, I am definitely new to being a regular commuter and it was a matter of expediency that brought me to it in the first place. My company manages and consults with hotels throughout the west Texas region and,unexpectedly, I lost a manager and received notice of a brand quality inspection on the same day in Alpine Texas. I quickly got online and scrapped a number of travel options due to cost or timing and then remembered that Alpine had an Amtrak station. Why not, I thought, if I have to make an emergency trip why not take a little time and relax, my leading option at that point was a nineteen hour drive. The twenty hour train ride would get me there in the same time but with, I hoped, a little more rest. By the end of that first trip I had decided that, when possible, I would always travel by train!

It wasn’t until I arrived at the train station that I realized that there is a culture involved in train travel and I wasn’t prepared! Thus, finally, the reason for this break from social media or hotel blog entries (although train travel IS tourism). I hope you forgive the lapse, and bear with me, I thought it might be both interesting an informative to learn a few of the “need to know” elements of train travel.

One of the best tips I can give is to know a little about the station you are embarking from, whether it a station with facilities or a “whistle-stop”. Some stations, like Tucson Arizona (my personal favorite) have full facilities like a lobby, Amtrak employees and agents, food and shopping. You can check your bags and receive status updates on your train ( they do not always run late, contrary to popular belief, but it’s still nice to know). Others are simply part-time stops (the train only stops for an advanced ticketed passenger) call “whistle stops” with few if any facilities. My first experience was at one of those and I was a little daunted by the lack of employees and instructions, one quick travel tip regarding whistle stops is that you must carry on and find stowage for your own luggage (plenty of room but you have to keep track of your own bags)!

Amtrak cafe carAnother tip, food is scarce and far between, plan on packing your own or dining on the train. Most stops are for five minutes and passengers cannot get off the train,  not even to smoke. The longer stops only occur at actual stations , like El Paso, but even then don’t count on food or. Shopping near by. El Paso is a big beautiful station, and nearly empty! In fact, unless the burrito lady is out braving the elements, there is no chance to refuel here. Dining on the train is actually a nice experience, and not nearly as expensive as you might fear. You have two options, the cafe is open convenient hours is a cafeteria like environment and fair, prices run from around $6 for a burger, pizza, or sandwich. The dining car has open seating for breakfast, about $10 per person, then by reservation for lunch and dinner, $15-$20. Travel tip, table seating is 3-4 per table, if your party is smaller you will be seated with other passengers. Also, if you purchase a sleeping room your meals are inclusive!

It may not seem like much but its much roomier and more comfortable than a plane AND it’s a full recliner. Did I mention each seat has a power outlet?

Now when it comes to comfort of seating, Amtrak is the hands down winner in my book. The seats are big and comfortable and reclining (not just the back but like at home a leg support pops out if you trigger it) making it totally possible to catch some sleep. However, because of the fact that you can move between cars (in an enclosed transition) some of the climate control is lost and the coaches seem to run cold, so BRING A BLANKET, they will provide a pillow in the evening. Beyond that, a good book, a laptop, a Kindle an Ipad (typing this on it now) are all good options but don’t expect continuous 3G, cell signal or wi-fi it can be spotty (some line have no wi-fi at all)so download ahead of time!

Finally, be prepared to be social, chances are if you are traveling alone you’ll be seated by a stranger or eating next to one. I have taken at least eight twenty plus hour trips so far and each one is unique, due in no small part to the people around you. Walk around, chit-chat, it is definitely part of the experience. Sit in the observation car, eat in the cafe car, get off on the longer stops and explore, you won’t regret it but don’t be late, they won’t wait!

I would also like to say that it appears to me that Amtrak has really stepped up its advertising presence AND has really embraced social media. They are a regular, and effective presence on Facebook and Twitter and even have a handy mobile app that let’s you know if your train is on schedule. Amtrak also has its own rewards program that, while definitely not for the “casual” traveler does offer rewards that are not unattainable.

So, have you ridden the rails? If so what were your thoughts, I would love to read them. Leave a comment here or email me at socialhotelguy@gmail.com!

Exploring the station stops is part of the fun, so get out and stretch those legs. While exploring the Tuscon station area I found the Hotel Congress, a brilliantly eclectic boutique hotel and its Cafe Cup!

 

President Obama Could Ruin Your Business’s Social Media Efforts!

'Obama in Terre Haute' photo (c) 2008, BeckyF - license: http://creativecommons.org/licenses/by/2.0/

Now that election news has died down a bit I think it might be ok to talk about something that concerned me this last election.  President Obama, whether you were for or against him, could kill your social media strategy!  I’m not saying that he, personally, is aware of or even cares about what YOU are doing on Facebook or Twitter, what I mean is having a vocal opinion can lose you some hard fought for likes!  It was actually my daughter who pointed it out to me, she has a very passionate opinion this year that not all of her friends shared, the result of which was that many of her longtime friends “unfriended” her on Facebook. This, for her, was devastating (of course she is only 11) but, I thought to myself, surely this isn’t mirrored ion an adult or “professional” level…little did I know!

I began to pay attention to what people were saying about the election; particularly on Facebook as the posts have a much longer “shelf life”, and the responses they were receiving.  It was obvious the nation was polarized on this one and just as obvious that people were taking it VERY personally!  I am not the only one who noticed either, according to an unofficial poll (http://mashable.com/2012/11/07/election-facebook-friend/) conducted by a writer for Mashable 47% of those surveyed “unfriended” someone as a result of their political posts!

USA today quotes a study completed by the Pew research Center, One in six social network users say they’ve changed their views about a political issue after discussing it or reading posts about it on a social networking site, according to a Pew Research Center survey fielded in January and February.” That article can be found here: http://www.usatoday.com/story/news/politics/2012/10/12/facebook-politics-unfriend-obama-romney/1597491/.

It seems that we have all forgotten the Rule of etiquette, probably best known as spoken by Linus (Charles M. Schulz) “There are three things I have learned never to discuss with people…religion politics, and the Great Pumpkin.”  The term “Social Media” seems to have opened a Pandora’s Box of opinions in what is, essentially, the most public of forums.  Common sense, it seems, has gone out the window as well as regard for others feelings or concerns about what you say or do.  I think this YouTube video (http://www.youtube.com/watch?v=mojIVuXHkvY) REALLY struck it home for me; in it a young lady who had just robbed a bank brags about the event and discloses enough information for the police to apprehend her!

An “unfriending” in the case of your personal Social Media may be disheartening or upsetting (it was for my daughter) but in the case of your business page, it can totally unravel your hard earned follower fan base!  In addition if you boldly proclaim your opinions on your “private” page and it is linked to your business page you can suffer a similar fate!  I think a good rule of thumb, for anyone utilizing Social Media for business, is too ask yourself this question before posting on your sites.  Would I say this in front of my mother, my children or my best client?  If the answer is no it might be best to stop typing!  I think the he Science Fiction writer Sherrilyn Kenyon stated it best, “Just because you can doesn’t mean you should.”

Beware of Greeks Bearing Gifts…and Social Media Gurus!

Earlier this morning, my hospitality podcast co-host, Scott Roloff, texted me that he was attending a web conference with “social media experts” and he told me later they had actually been introduced to the conference as “gurus.”  This struck me as funny because, to me at least, Scott is a bit of a social media expert!  I mean he has been engaging in “new media” (podcasting) for over three years now and has thousands of hits on his YouTube channel, he knows his stuff.  He was excited, it seems, about some new data they were introducing.  Essentially they were explaining to him the WHY of what he was already, to some extent, doing intuitively.  I guess that is really my point, Social Media needs to be done, you can’t sit around and wait for an expert or some magic template!

I remember a discussion in a networking group associated with the “tribe” that taught me social media marketing that you should never trust anyone that styles themselves a “guru!”  That’s not to say that there aren’t people with MORE knowledge than us in social media, it simply means that this is “new media” and “constantly changing” and no one really knows it all.  Take me, for example, I “do” social media on a daily basis, commit more time to research, reading and training than most people I know and yet the new Twitter profile page took me completely by surprise!

It is constantly evolving; things I learned a year ago when I started my company no longer applies and the changes keep on coming!  Part of that is that this is a “social” interaction and people want MORE, Facebook, Twitter and the rest are constantly changing merely to keep up with demand, people are the variable that precludes it being a constant.   For example, let’s look at football (another area I am NOT an expert in) to see if my theory, that once the public is allowed to express their opinions things must change, is true.

A fantasy football Blog and Podcast

Marcus, the official mascot of the Fritos Banditos Report.

I recently spoke with David Fernandez one of the hosts of the Fritos Banditos fantasy football podcast and asked him about the differences between football (a closed activity) and fantasy football (an open social activity).  According to David football has set rules that rarely change except as they pertain to player safety or how officials call the game.  Fantasy football, however, has an ever evolving rulebook that is set, primarily, by public opinion and changes as opinion changes (sounds a little like Social Media).   He has been playing since about 1996 (although he has heard of pre internet groups playing as early as the 70’s) and his group regularly changed their rulebook during the first 5 years and again around 2000 as the activity started having “generally” accepted guidelines.

He does acknowledge that there are some “experts” with credibility among fantasy footballers, personalities that have gained a following, yet individual leagues still will find the off rule or nonstandard rule to spice up the fun!  He states that it’s “like art, you may have studied for years but you can’t tell me what I might find beautiful, it’s the public setting the trends.”

Likewise, there are plenty of people that “get” social media marketing and can help you shape your efforts but if you are waiting for an “expert” to guide you, STOP.  There isn’t one, at least not for long, so jump on in there and get your feet wet, get started now!  Find someone, or a club or a group who “makes sense” to you and learn what you can but in the end your social media experience is going to be unique to you.  There is no official play book, there is no magic formula or template, it’s just being social and chances are you’re already an expert in that!

 

Managers … It’s YOUR fault!

The Drug Store Ice Cream Counter is a fond childhood memory!

First off I would like to apologize for letting LIFE get in the way of my PASSION, talking about hotels!  I actually had to take a time out and work at one!  In any event I am back in (out of?) the saddle and here with you ready to talk about Hospitality!  So, I would love to tell you I am leading off with some great new insight that will change the way you operate your property but that’s just not the case today, today I want to get Back to Basics, customer service.

Customer Service, in today’s society is, I am sad to say, for the most part lacking.  We live in a “fast food” culture with employees that know little more than their “Would you like fries with that?” script.  This is a prevalent attitude whether you are in a restaurant, retail store or even…a hotel, regardless of the “service level” of the establishment and it is probably even happening in YOURS.  We could spend the rest of this article arguing the “root cause” of the issue or we could just cut to the chase with these two statements:

  1.  It IS affecting your bottom line.
  2. Managers … it’s your fault.

I mean this in very real terms, not some nebulous idea that everything becomes the responsibility of the manager; YOU are to blame at YOUR hotel.  Let’s face it, the industry at large recognizes the importance of customer service, chances are your brand even has a “heroic hospitality” program and enforcement criteria in place.   Your guests expect it, HELLO read Trip Advisor!  You know it’s important; you’ve given the training, your write up your “problem employees”…WHAT ELSE CAN YOU DO????

Simple answer, Manage by Walking Around, let me explain.  Today I was in Rite Aid with my wife and daughter and I discovered (keep in mind I JUST moved back to California) that the Thrifty Ice Cream Counter was alive and well and right there in front of me!  You have to understand, the Thrifty Ice Cream Counter figures prominently in my personal Canon, it was a “family tradition” from my childhood that my daughter had often heard about but never seen!  So, you can imagine, I was very pleasantly surprised to find out that Rite-Aid absorbed Thrifty but kept their wonderful Ice Cream Counter and most of the flavors I remembered with love!  I was primed for a GREAT EXPERIENCE and it just didn’t happen.

Instead I was ignored for two or three minutes at the Pharmacy counter while I waited to go through the thoroughly annoying screening process to pick up a ten pack of Sudafed (it seems the Pharmacy assistant just HAD TO finish her conversation with a co –worker before approaching the counter 2 feet away, yes I could see and hear the whole thing).  Then, as we exited, we made my daughters first visit to the famed Thrifty Ice Cream Counter and after being asked, very cheerfully, what I would like, it all fell apart!

I turned to my daughter to make sure I had her choice right and, during that 2 second delay, the clerk walked off to chat with ANOTHER employee who had walked up right after us…WOW.  I timed it, another 2 minutes, then she turned back to me as if NOTHING HAD HAPPENED and proceeded to, still cheerfully, take my order, serve us our ice cream and chit chat with us pleasantly through the process.  In fact except for the two minute hiccup it would have hit the nail right on the head!  It occurred to me that, although not angry, I was not impressed and I was PRIMED to have a great experience just by walking in the door and seeing a sign!  I have never, in my memory, been in a Right-Aid before and cannot presume to be privy to their strategy but I would think that preserving the sign, the counter and the flavors…this was precisely what they planned to have happen.

I THINK that Rite-Aid, as a company realizes the value of good customer service, when I Goolged them the tag line that pops up is “With Us, It’s Personal.”  They even invited me on the receipt to “Tell us about our service…” (Yes, I am filling that survey out and directing them here for more info) so I assume they are customer friendly.  Also, both the young lady in the pharmacy and the young lady at the counter were … PLEASANT, friendly even, yet both of them placed their coworkers ahead of the guest.  So If corporate gets it and has infrastructure in place and they are obviously hiring friendly pleasant people…why did both employees I interacted with break or avoid contact to, very publically, deal with a co-worker first?

The answer is simple… Managers … it’s your fault!  That person is not spending time on the line to:

  • DEMONSTRATE the importance of each guest, placing them above paperwork, co-workers or processes.
  • OBSERVE how their staff is interpreting the procedures being handed down by corporate and themselves in terms of customer service.
  • LEADING BY EXAMPLE, if you are a property manager and you are NOT receiving comments YOURSELF from guests singing your praises how can you expect your staff to take it seriously?

So I apologize for the long winded post but I want to make it clear that I TRULY BELIEVE that customer service must be part of your CULTURE, it cannot be mandated and planned, it has to be part of WHO YOU ARE.  So get out there and DO IT!

Do you have any customer service wins or fails you would like to share?  Please leave a comment and let me know what your thoughts are!

 

Nextgen Hotelcast Episode 8 – The New Ulm/Hotelier Connection

Scott Roloff and James Bennett, CHA (the “Social Hotel Guy”) hosts of the Nextgen Hotelcast interview Terry Sveine, Manager of the New Ulm MN CVB, and Rick Neumann, General Manager of the New Ulm Holiday Inn in our latest episode!

 Show Notes:

Introduction: Scott and James discuss the future “re-release of our old “Hospitality Podcast” episodes and the new Gordon Ramsey television show “Hotel Hell”!

Interview: Terry Sveine & Rick Neumann discuss the German, hotelier and New Ulm Connection as wells as marketing tips for a small non destination market!

Promo : Theatre of the World Podcast!
Closing: “Back to Basics” Social Media tips, creating your Facebook Fanpage!

Why the 40+ Crowd is Already Skilled at Social Media or….There and Back Again, The Tale of a Talker!

 

When I was four or so my Aunt Dee, who isn’t actually my Aunt, though she always has been in my heart, had the privilege of babysitting me.  This occurred not too long after we first met, before she REALLY knew me well and the resulting story has become a piece of family lore.  Suffice it to say when my mother picked me up some hours after dropping me off my Aunt asked her…”Does he ALWAYS ask so many questions?”  I guess what I’m saying, in MY typical fashion, is that I like to talk and I always have!

I always assumed that it was THIS fact that brought me to Social Media; after all I started in “new media” as a podcaster, so of course it was the talking that attracted me.  Indeed if I had REMAINED a podcaster, podcasters being (peers please hold your jeers) the consummate Social Media amateur, this might have adequately explained it.  However, I continued on past the ranks of the skilled but unpaid and dared to try my hand as a “professional” social media manager.  Surely, this could not be explained MERELY by my love of talking, there had to be another component or else why would I limit myself to a mere 140 characters per tweet?

The answer eluded me ( many answers do) so I went on my merry little way LEARNING the trade of a Social Media Manager.  I studied, I experimented, I made stubborn mistakes and learned to eat humble pie.  I even went so far as to begin to wonder… am I too old for this(I am not the only one of my peers I have heard hint at this)?  Could it be that I finally found a situation I could not talk my way around, through or over…?  Luckily, I kept my fears to myself and kept right on talking (as I am wont to do) and talked myself right into a client!

That was a couple of years and more than a few clients back and yet the OTHER half of what it takes to be a Social Media Manager only JUST occurred to me (I said I was a Talker, not a deep thinker)!  This part of the equation even helped quell my fear of “am I too old for this”.  Recently  my wife was grieving over the very cutthroat and complicated process of job hunting in modern times and I thought out loud, “Why jump through all the hoops and requirements when you could go out and convince people to pay you for work they’ve been neglecting or could do themselves.  Why not just go tell someone they need you,  that’s what I do”  I chalked it up too the generation X need to do it for myself, to captain my own ship and to manifest my own destiny.

That’s when it hit me, if you’re over 40, you’ve probably been “engaging people socially” to hire you/work with you/or buy from you since you were a kid.  Think about it, when we were 12 if we wanted to play the latest video games we needed a bag of quarters.   Money, that’s where the social skills came in, back then we could try and convince our parents, and our local paper, to give us a paper route OR… we could hustle!  We could get out there and convince our neighbors that they could relax while WE weeded their gardens, mowed their lawns or washed their cars, all for a modest fee.

Essentially, we sold our services and talents socially, kind of like what those of us engaged in social media attempt to do now! So, my rather long winded and simple point (I did start by saying that I like to talk) is that Social Media should be EASY for us older professionals.  We already mastered the thing the younger generation (the ones that stayed INSIDE playing Nintendo alone) finds most difficult, being engaging and genuine and committed to offering a value heavy service (whatever that may be for your company)! So stop procrastinating, go out there and do what we’ve always done…talk!

Nextgen Hotelcast Episode 7

Download | Duration: 00:45:32

Click here to PLAY EPISODE 7 on your computer!

Scott Roloff and James Bennett, CHA the hosts of the Nextgen Hotelcast interview hospitality professionals Willard Tyler and James Kennedy of Open Hospitality in our latest episode!

 Show Notes:

How to find your competitor hotels business!

Introduction: Scott and James discuss Scotts new Social Media prospecting discovery and James “Data Mining” system (pictured above). We also discuss a future Blog based upon the premise that “Indie” hoteliers are closer to their guests!

Promo:
Nextgen Hospitality Solutions
Interview: Virgil Tyler
Promo : Contact Nextgen to have YOUR promo Here! contact@nextgenhospitality.com
Interview: James Kennedy